Shipping freight to the USA is something many of our clients quite from the UK and from around Europe and this is one of the world’s largest and most dynamic consumer markets.
There are though stringent regulations, numerous shipping methods, and various cost factors, involved with sending freight to the United States.
For this reason, sending freight can be daunting if you are not used to it. This comprehensive guide will help you understand the essentials of freight shipping to the USA, offering detailed insights into best practices, regulations, and common challenges.
Why the USA is a Key Market for International Freight
Along with China, the United States is a major economy that has an impact on the rest of the world, making it not just a hub for international trade, but also a gateway of sorts for global business growth as a company.
The vast size and importance of the U.S. market make it an attractive market to consider and one that many clients we work with, have been and are very successful in.
Whatever size you are as a company, shipping to the USA offers numerous opportunities.
However, its specific import standards and competitive nature demand a thorough understanding of the shipping process.
Guide to Freight Shipping to the USA
1. What is the Best Shipping Method
As you might suspect, just like we mentioned in the post on sending freight to Sweden, there are the usual shipping and freight options for sending freight to the U.S, i.e. via air, sea, or land or a combination i.e. sea to the eastern seaboard of the U.S. from the UK and then by rail or road.
The best choice for your freight will depend very much on the size, shape, whether it is perishable or not, and your budget.
- Air Freight – Ideal if you really need to get your shipment as quickly as possible to its destination. It will certainly be more costly but is the fastest option.
- Sea Freight – If your shipment from the UK or Europe to the USA is bulky or large or not time-sensitive then we often recommend sea freight, but we will take time first to understand your personal requirements. This option is often a good choice for freight such as heavy machinery.
- Land Freight – Land freight will often be a part of the process once your freight arrives by sea to the U.S. mainland i.e. as a part of an intermodal freight choice (meaning a combination of sea and land or air and land).
2. Understanding U.S. Import Regulations
Make sure if you decide to ship freight yourself to the US that you meet all of the U.S. Customs and Border Protection (CBP) rules to match their requirements for safety, compliance, and fair trade.
I say this not of course to scare you but as a warning so that you can ensure a smooth process and avoid any issues that otherwise can easily occur. So do consider:
- Restricted Goods: Do you need a special permit? Also are the items you plan to shop prohibited? Examples of prohibited items can include hazardous materials, certain foods, and some cultural artefacts.
- Customs Classification: Make sure to the Harmonized Tariff Schedule (HTS) to correctly classify your goods so that you understand exactly what duties and taxes are needed. (We can coordinate all of this for you if you wish).
- Compliance Standards: If you need to send items such as electronics and pharmaceuticals, they may be required to meet specific standards that as set out by the organisation such as the FDA approval or FCC compliance.
Tip: We provide support and guidance on these regulations and this is a key benefit of working with a freight provider such as RSJ International.
3. Preparing Essential Documents
We always suggest taking the time and effort needed to correctly prepare the right documentation because in the long term, this actually helps to to avoid delays or penalties during the shipping process. You will need:
- Bill of Lading (BOL)
- Commercial Invoice
- Packing List
- Certificate of Origin
- Importer Security Filing (ISF)
Double-check: Ensure all documents are accurate and match the details of your shipment.
4. Using a UK Freight Forwarder
We are a freight forwarder here at RSJ International and the USA is one of our key markets so we are interested in working with you to help you send freight to the U.S.
But what are the benefits over doing it yourself?
- 20+ years of experience in managing the documentation and paperwork for freight to the USA
- Experience of managing customs clearance.
- Great understanding of the insurance, tracking, and other factors.
5. Freight Shipping Rates and Costs
Shipping costs do greatly vary as you can appreciate and factors that affect these costs include:
- Freight Charges: Dependent on mode (air, sea, or land), weight, and dimensions.
- Customs Duties and Taxes: Determined by the product classification in the HTS and its declared value.
- Insurance: Protects your goods from potential losses or damages.
- Other Fees: Include port handling, warehousing, and last-mile delivery.
To estimate duties, use the U.S. Customs Duty Calculator or consult with your freight forwarder.
6. Tracking and Managing Your Shipment
Once your shipment is on its way, tracking tools are essential to monitor its progress. Carriers and freight forwarders typically offer online platforms or apps for real-time updates. Be proactive in managing delivery timelines, especially during peak seasons.
Avoiding Delays: Communicate with your consignee to ensure they’re prepared for delivery and customs inspections.
Common Challenges in Shipping to the USA
Customs Delays
- Even minor errors in documentation or classification can lead to delays.
- Solution: Double-check paperwork, hire a customs broker, and ensure ISF filing for sea freight.
Unexpected Costs
- Hidden fees, such as demurrage (charges for delayed pickup at the port), can inflate costs.
- Solution: Get a detailed cost breakdown from your forwarder and ask about potential additional fees.
Carrier Capacity Issues
- During busy seasons, finding space on vessels or flights can be challenging.
- Solution: Book shipments early and consider alternative routes.
Regulatory Changes
- Trade policies and tariffs can change suddenly.
- Solution: Stay informed or work with professionals who monitor regulatory updates.
4 Tips for Freight Shipping to the USA
- Plan Well in Advance – Seasonal peaks, such as the holiday period, can cause congestion and delays. Early planning ensures you secure carrier space and avoid premium fees.
- Invest in Insurance – Freight insurance protects your goods in transit. While carriers may offer basic liability coverage, full insurance ensures comprehensive protection.
- Leverage Trade Agreements – If your country has a free trade agreement with the USA, your goods may qualify for reduced or zero tariffs. Ensure proper documentation to claim these benefits.
- Monitor Shipping Trends – Rising fuel costs, labor shortages, and geopolitical events can impact freight rates and timelines. Adjust your logistics strategy accordingly.